Long-Term Care Facility FAQ
Frequently Asked Questions
More information about the Georgia Board of Long Term Care Facility Administrators
The Nursing Home Administrator rules require the taking and passing of the National Association of Long-Term Care Boards of Nursing (NAB) exam (BOTH the NHA and CORE exams). The Personal Care Home Administrator and Assisted Living Community Administrator rules provide several options to meet the qualifications for initial licensure. See Board Rule 393-3-.04.
All mail is opened in a central location and distributed electronically to the respective boards administrative staff. A Licensure Analyst will review each application and if needed, send a deficiency/status letter (by e-mail if address on file) to the applicant outlining any missing or deficient items. The applicant may also Check their Application Status. If application, fee, and all supporting documents (transcripts, experience verification, supervision verification, references, etc.) have been received, the application file will be submitted for Board review at the next scheduled Board meeting.
The Board meets at least quarterly. Meeting dates are posted at the website under Board Meeting Information and only complete files are submitted for Board review.
If you are or have ever been licensed in another state, please have that/those state officially certify by sending verification of the licensure directly to the Georgia Professional Licensing Board’s office.
All licenses shall expire on December 31st of odd numbered years.
All licenses will expire on December 31st of each odd numbered years. You may renew your license online or call 404-424-9966 and request a paper renewal form be mailed to you. You will receive an e-mail (with a valid e-mail address on file) when renewals are opened (i.e., go: “live") every two years. It is critical that you keep your e-mail address, mailing address and physical address (not published) current with the Board. Address changes can be made online or by submission (USPS mail service) to the Board office. The responsibility of license renewal remains with the license holder. You must attain the required number of Continuing Education hours (see Board Rules Chapter 393-13 for specific continuing education requirements).
Only those licensees randomly selected for Continuing Education audit or those renewing late must submit proof of their continuing education credits. You will receive specific instructions if you are chosen for an audit.
Yes. The Board does offer Inactive Status (see Board Rule Chapter 393-12). Any licensee whose license is on Inactive status may not practice or serve as the administrator of record of a long-term care facility. Requests for Inactive Status must be made to the Board in writing while the license is in "Active" status (ONLY). A person who holds an inactive license may apply to reactivate the license by submitting a Reactivation application, fee, and continuing education requirements. See Rule Chapter 393-12.
No. See O.C.G.A. 43-27-7.
Use the Georgia Online Licensing portal to print a copy of your license. Or request one to be mailed to you in writing along with the required $25.00 fee (money order, cashier’s check, certified check or personal check). Processing time is approximately 7 to 10 business days.
- Resident Care and Quality of Life
- Human Resources
- Physical Environment and Atmosphere
- Leadership and Management
Most approved training sites, and preceptors, for the individual AIT programs are set up by a facility and the NHA of Record for the facility for the training of one specific individual, one specific employee. Often that individual is an employee of the facility who is to replace the NHA of Record at his/her retirement, or with corporate owned facilities, to replace an NHA of Record being moved to another facility or training that individual to be placed in one of their facilities. In some cases, especially with large corporate owned facilities, they may accept a new individual as an AIT at one of their approved training sites, however the expectation generally is that the AIT will remain with the company, the corporation owning the facilities. The Board has no way to know which approved facilities and/or preceptors will accept and employ an individual who is trying to obtain the required hours in a training program. Individuals who wish to pursue licensure as a NHA should first contact the facilities in their area, or in any area of the state they desire to and see if they are willing to provide the AIT training. If the facility is not approved, the application for approval of both the facility and the NHA of record (to be approved as the preceptor) can be submitted together with the individual’s application for an AIT approval.
Applicants for licensure as a nursing home administrator are required to take the national licensure examinations, both the NHA and CORE components, owned and administered by the National Association of Boards of Examiners of Long-Term Care Administrators (NAB). No state exam taken for licensure in another state may be submitted for the NAB Exam. Once the application for a Nursing Home Administrators license is received and accepted by the Georgia State Board of Long-Term Care Facility Administrators, the applicant is notified of this acceptance, and he/she then will need to contact NAB for the purpose of registering to take the examinations. NAB will notify the Boards administrative staff of the registration, and staff will approve, or not if warranted, the taking of the exams. The applicant must initially contact NAB to register.
Study materials are provided to the applicant by NAB upon registration for the examinations. Once the examinations have been taken the Board is notified of each applicant’s scores. If a passing score was obtained for both components of the exam, a license is issued. The examination can be retaken according to the information provided in NHA Rule 393-3-.04 for those applicants failing to obtain a passing score. To register to retake the examination, the applicant contacts NAB as previously instructed.
For additional information regarding this exam, please go to www.nabweb.org.
CE Requirements, CE Broker, and Reporting CE
Within the free Basic Account, you will have access to your Course History and CE Compliance Status. This lists all the courses which have been reported thus far and indicates whether you have satisfied your renewal requirements. From here, you may easily find and report any CE that might be missing. CE Broker is 100% free to use and you will never have to pay to access all the necessary tools to renew your license!
CE Broker's support center is based in Jacksonville, FL and staffed with experts who have been thoroughly trained on the rules & regulations for the Georgia Board of Long-Term Care Facility Administrators. Open 8AM- 8PM ET, Monday through Friday, you can reach them by phone at 877-434-6323, or via email and live chat. For additional information and helpful guides, please visit: https://help.cebroker.com/.
One of the best free tools CE Broker provides is the Course Search. You can easily find every course needed to successfully complete your license renewal, with just a few clicks! After you are finished with each course, educational providers will report the credits directly into CE Broker for you - but you should always retain a copy of the certificates for your records. To find courses, visit courses.cebroker.com/search/ga and select your profession.
You can also subscribe to a Professional or Concierge Account, which offers above-and-beyond CE tracking tools to further simplify your renewal process. With the Professional account, you can access a personalized CE Transcript which outlines exactly what requirements you have left to complete. The Concierge account even includes your own CE Broker account manager who can guide you through the reporting process, step by step.
How to activate your free CE Broker account
- Visit https://cebroker.com/ga/plans;
- Next, select a plan;
- Enter your license number and start tracking your continuing education!
To avoid any delays or potential disciplinary action based on noncompliance with the requirements, do not wait until the last minute to register for your account and/or become familiar with the new continuing education requirements outlined in Board Rule Chapter 393-13.
Go to https://www.cebroker.com. Once you have created your account and logged into the system, click "Report CE" and locate the option that is most applicable to what you are recording. You will need to answer a few questions and then attach the documentation that the Board requires. If you are using the mobile application on your phone to submit your documentation into the system, you may take a picture of your documentation and upload it via your phone.
You will not receive credit for the courses you list or record if you do not load the supporting documents which represent your participation and completion of the course.
If you have any questions call the CE Broker Support Center M-F 8am - 8pm Eastern Time at 1-877-434-6323.
You may also visit https://www.cebroker.com to engage in an online chat with a representative and learn more about the registration process
All Nursing Home Administrators are required to complete 40 hours of continuing education as a condition of licensure renewal. Licensees should submit all continuing education documentation to CE Broker. Please note, the Georgia State Board of Long-Term Care Facility Administrators does not approve individual continuing education providers. To determine if a particular course or program is accepted, please view Board Rule 393-13-.02 on Continuing Education Sources.
All Personal Care Home Administrators and Assisted Living Community Administrators are required to complete 30 hours of continuing education as a condition of licensure renewal. Licensees should submit all continuing education documentation to CE Broker. Please note, the Georgia State Board of Long-Term Care Facility Administrators does not approve individual continuing education providers. To determine if a particular course or program is accepted, please view Board Rule 393-13-.02 on Continuing Education Sources.